Finance Manager

Finance Manager Job Description
 
About Oregon Wild:
Oregon Wild is a non-profit organization with a mission to protect and restore Oregon's wildlands, wildlife, and waters as an enduring legacy for future generations.  
 
Founded in 1974, Oregon Wild’s victories include safeguarding over 1.8 million acres of Wilderness and 1,800 miles of Wild & Scenic Rivers through federal legislation, protecting hundreds of thousands of acres of old-growth forests, and the preservation and recovery of numerous endangered species, from coho salmon to gray wolves. Oregon Wild enjoys a national reputation as a pioneering organization that is both highly strategic and effective, with strong policy expertise.
 
Commitment to Equity:
Oregon Wild is committed to building a more equitable, diverse, and inclusive organization and society, and we are actively recruiting and encouraging applicants from a broad range of backgrounds and communities to apply for this position. We recognize that important voices have been missing from the environmental movement for far too long and the need to create a more welcoming environment at Oregon Wild and in the conservation community. Our organization believes that by embracing, respecting, and valuing individuals regardless of their race, sex, sexual orientation, religion, national origin, ancestry or any other factor, we can become a stronger, more effective defender of Oregon’s wildlands, wildlife, and waters.
 
General Position Summary:
The Finance Manager serves as the primary financial officer of the organization. Key roles include ensuring that Oregon Wild is in compliance with applicable federal and state laws and reporting requirements; working with the Executive Director to ensure proper financial controls are in place and that the board of directors has adequate information to perform their fiscal oversight role; and managing all accounting and payroll.
 
Qualifications:
The successful candidate will have several years of experience as a controller or financial manager and have the following professional characteristics:
  • Degree in accounting or similar demonstrated experience
  • The ability to self-manage toward specific results and deadlines
  • Excellent organizational skills demonstrated by ability to simultaneously manage multiple projects to completion while achieving accuracy and meeting the stated goals
  • Strong team work and problem solving skills
  • High degree of integrity and honesty
  • Mastery of Microsoft Excel and QuickBooks
  • A deep commitment to the mission of Oregon Wild
Essential Functions/Major Responsibilities:
 
Finance and Accounting
  • Maintain the accounting system for Oregon Wild according to GAAP and other applicable accounting standards.
  • Enter all approved vendor invoices, credit card statements, 403(b) contributions, and employee expense reports into the accounting system. Pay invoices weekly. Enter contributor/donor deposits into the accounting system. Maintains a functional cost-allocation system.
  • Create monthly journal entries for depreciation, prepaid expenses, accounts receivable, bank service charges and interest, and intercompany transactions. Also create entries for the allocations of payroll, payroll taxes and benefits, and shared expenses to programs.
  • On a monthly basis, reconcile balance sheet accounts, including bank and investment accounts and payroll liabilities. Reconcile general ledger revenue to donor database and resolve differences with development staff.
  • Monitor and work with Executive Director to ensure adequate cash flow. 
  • Maintain adequate tracking to ensure that all restricted and designated funds are spent according to the directions of the donors and the Board of Directors.
  • Maintain complete and well organized financial records and supervise the destruction of old records that are no longer required to be held.
  • Assist in preparation and monitoring of annual budget with direction from Executive Director and Finance Committee.
  • With the Executive Director and outside investment advisor, manage two investment funds (Strategic Projects and Reserve Fund and Jim Baker Endowment) according to investment policies.
Finance Committee and Oversight
  • Coordinate monthly meetings of the Finance Committee, including annual work plan and agenda.
  • Report on finances and investments to Board as requested by the Finance Committee.
  • Schedule the annual audits and act as liaison between the auditors and the Finance/Audit Committee.
  • Prepare records for the auditors and ensure that Oregon Wild receives a “clean” audit report each fiscal year.
  • Prepare the Annual IRS 990 and Oregon CT-12 for Oregon Wild and OWCLF.
  • Ensure that Oregon Wild is in compliance with IRS, state, and other regulations concerning nonprofit corporations, including exempt status, lobbying, record-keeping, and reporting to government agencies.
  • Provide oversight of insurance policies and ensure that the organization protects the health and safety of employees and visitors and protects the assets owned or leased by the organization.
Payroll and Benefits
  • Prepare and submit monthly payroll information to payroll service; review and record monthly payroll expenses in the general ledger.
  • Ensure that personnel procedures, practices, records, and employee benefits are in compliance with state and federal regulations and Oregon Wild policies.
  • Provide employee orientation to timesheets and personnel policies. Manage new employee benefit enrollment. Oversee human resource records including leave accruals and usage.
  • Act as plan administrator for 403(b) retirement plan, including Vanguard participant accounts and initiate deposits of monthly compensation deferrals. File required forms 5500 for IRS and DOL.
Administration:
  • Other administrative duties as assigned, including managing vendor and maintenance contracts and assisting with safety protocols.
Salary and Benefits:
This is a part time (15-20 hours/week) position with a flexible work schedule that will fluctuate with the financial calendar. The salary range for this position is $25,000 to $27,500, depending on experience. Benefits include 403(b) retirement plan option, generous vacation, and other paid time off. This position will report to the Executive Director.
 
To Apply:
Please submit a cover letter, resume, and references consolidated into a single PDF or Word document to executive director Sean Stevens at ss@oregonwild.org. Position open until filled. Initial review of applications to begin November 28.